Aria
Scheduling, Intake & Reminders
Your intelligent scheduling coordinator. Aria handles appointment booking, patient intake, and sends timely reminders to reduce no-shows.
What Aria Does
Smart Scheduling
Books appointments based on availability, patient preferences, and care requirements. No double-bookings, ever.
Patient Intake
Collects comprehensive patient information including demographics, insurance, and medical history.
Appointment Reminders
Proactive outreach reduces no-shows with personalized reminders via call, text, or email.
Waitlist Management
Automatically fills cancelled slots by contacting patients on your waitlist.
Smart Scheduling
Books appointments based on availability, patient preferences, and care requirements. No double-bookings, ever.
How Aria Works
Patient Requests
Aria receives scheduling requests via phone or web
Availability Check
Checks real-time calendar and provider schedules
Smart Matching
Matches patient needs with optimal appointment slots
Confirmation & Sync
Confirms booking and syncs to your EHR system
Meet the Rest of the Team
Ready to Meet Aria?
See how Aria can streamline your scheduling and reduce no-shows by 30%.
Schedule a DemoCommon Questions About Aria
Everything you need to know about your appointment specialist
How does Aria handle complex scheduling scenarios?
Aria manages multi-provider schedules, recurring appointments, waitlists, and buffer times. She understands provider preferences, insurance requirements, and automatically handles rescheduling conflicts.
Can Aria verify insurance eligibility?
Yes, Aria performs real-time insurance verification, checks prior authorizations, and confirms copay amounts before confirming appointments, reducing claim denials and patient surprises.
How does Aria reduce no-shows?
Aria sends personalized reminders via patient's preferred channel, confirms appointments 48 hours prior, manages rescheduling requests, and fills cancellations from your waitlist automatically.
Does Aria integrate with our existing scheduling system?
Aria integrates seamlessly with all major EHR scheduling modules including Epic, Cerner, and Athena. She reads and writes directly to your calendar without duplicate entry.
Can patients schedule appointments 24/7?
Absolutely. Aria is available round-the-clock via phone, text, or web. Patients can book, reschedule, or cancel appointments anytime, even outside business hours.
How does Aria handle appointment preparation?
Aria sends pre-visit forms, collects medical history updates, reminds about fasting requirements, and ensures patients know what to bring, improving appointment efficiency.